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Speaker Guidelines
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PowerPoint-based Presentation Guidelines

  • Speakers must display a speaker-prepared disclosure slide at the start of the presentation, noting an potential conflict of interests, as it is required by the Accreditation authorities. Please make sure that generic names are used rather than trade names in all presentations. Please include the slide as the initial slide, or insert it directly after the title slide..
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  • Speakers are kindly asked to observe that only computers provided by the congress may be used for showing presentations. It is not possible to run any presentation from your own laptop. Overhead projection, slide projection or flip-charts is not available. There is no connection for sound.
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  • All PowerPoint presentations must be handed-in at the Speakers Preview Room. The supported data media to upload your presentation from are: CD, DVD (as data-storage-medium), USB-memory stick and external hard drives.
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  • We urge all presenters hand in their presentations early and preferably the day before. You may return and edit your slides later. Any presentation being uploaded later than 2 hours before the start of a session is done at own risk.
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  • All presentations are loaded into a PowerPoint handling system that will store and distribute your presentation(s) to the session hall in time for your session
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  • The PowerPoint handling and distribution system is optimised for MS PowerPoint 2010 (Office 2010) and the presentations should be saved as *.ppt or *.pptx.
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  • It is not possible to present DVD-movie files. All movie files must be separately available and located in the same folder as the presentation itself. Movie files must be linked from within the PowerPoint presentation as a link. The format for embedded movies “MPEG1 – movies” are preferred (but can also be *.avi, *.wmv, *.mov).
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  • The fonts that are used in the presentations should be “Latin-based fonts”. If the speaker needs special fonts, they should be stored as “embedded fonts” with the presentation (File -> save as “name of presentation” and under “tools” ->save options mark the checkbox “embed True type fonts” and select “embed all characters”).
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  • When using mathematical symbols please use these which are available under Latin fonts (unicode or DOS: Western Europe). These can be shown without any problems in Office 2010.
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  • The computers and projectors will be set up and optimized for 1024 x 768 resolution.

 

Special notes for Macintosh users

  • All presentations must be prepared in a Mac version of Microsoft Powerpoint. In order for your presentations to be displayed with the minimum of changes, please prepare your presentation according to the instructions below before bringing it to the Speaker's Ready Room.
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  • Use a common font, such as Arial, Times New roman, Verdana, Calibri, Tahoma, etc
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  • Insert picture files as JPG, not TIF, PNG or PICT
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  • Do not use movie files in Apple's MOV ("QuickTime") format as these will not be displayed successfully.


Using your Apple laptop computer as back-up
If you wish to use your Apple laptop computer as a back-up, please make sure to provide a VGA adapter. Arrive at least 30 minutes prior to the start of the session, to the hall where your lecture is taking place, to plug in your laptop and check your presentation on the presentation system.